Grounds hire

The Mackay Regional Botanic Gardens offers you a variety of gardens and lawns suitable for outdoor ceremonies, private events and family functions. With its central location, easy access and tranquil views, the Mackay Regional Botanic Gardens is an ideal location to celebrate your special day.

The Botanic Gardens are an everchanging ‘living site’. The garden you book may not look the same for the ceremony as at the time of booking, so consider seasonal changes when booking a site.

Please note, marquee receptions/functions are not permitted in the Botanic Gardens.

Enquiries & Applications

The Grounds Hire Application can be completed online here or click here for a print friendly version.

For all booking enquiries, to book a tour of the ceremony precincts or to check the availability of a date/s, please contact Gardens Administration on (07) 4952 7300.

Tentative bookings can be placed for a maximum of 14 days. To confirm your booking, payment in full is required within this period. Should a tentative booking pass its 14 days and no payment has been made, management reserves the right to cancel the tentative booking without notice, however efforts will be made to contact you and advise of this action.

Once processed, you will be advised if your application is approved and if so the payment options available.

Ceremony Precincts


Malta Garden

Up to 200 guests, hedges/screens surround the lawn, marquee can be erected.
Please note this site is 30 metres from the café/gallery and main car park.

Tropical Sun Garden Lawn

Up to 500 guests, beautiful shading trees and some hedges, marquee can be erected.


Heritage Garden

100 guests, 5x5m gazebo,vine arbour, flower beds.
Room for around 25 - 30 chairs, a slight decline in the grass.
Please note this site is 300 metres from the Café/Gallery and main car park.

Lagoon Lookout Deck

Up to 50 guests, set over the lagoon edge, unique setting and views.

To see where the ceremony precincts are in the gardens, please view the Grounds Hire Location Map.

For further information please view the Frequently Asked Questions.

Important information

  • BYO alcohol is NOT permitted in the Botanic Gardens. It is illegal in Queensland to consume alcohol in a public place unless a ‘designated wet area’ is approved. ‘Designated wet area’ approvals are only granted within the gardens when a licensed provider (caterer) is engaged. The Botanic Gardens Cafe is licensed to serve alcohol for functions only in the cafe
  • Vehicles are not permitted on any lawns, gardens or pathways
  • Toilets may be a reasonable walk from some locations in the Botanic Gardens
  • No ball sports (soccer, football etc) or bat and ball sports (cricket, hockey etc.) are permitted within the Mackay Regional Botanic Gardens due to the potential for damage to the botanic collection and disturbance to other garden users
  • Functions and events are permitted only in pre-approved designated sites
  • Your event/function booking does not include exclusivity to all areas of the Mackay Regional Botanic Gardens, only your designated area
  • No inconvenience shall be caused to other users of the Botanic Gardens by your function/ event.

Grounds Hire Application Form

Booking details

Start time :
Finish time :
Do you require access to onsite power?
Is hire equipment/decorations being used?
Due to the presence of underground services the use of pegs/stakes is NOT permitted. All decorations including marquees must be free standing.
If yes, setup time: :